A few weeks ago, we discussed Coach Evaluation Tips for running a smooth evaluation. Today, we expand on that topic and deep dive into bridging the gap between coaches and parents during an evaluation process. Not only will this make the experience better for participating families, but it will kick off the season in a positive manner.
Here are our best tips to bridge the gap and create a great experience for all:
1. Communicate with parents well in advance
Similarly to reaching out to players to inform them of drills an expectations, make it a habit to communicate information to parents prior to an evaluation. The shared information might be as simple as providing a schedule breakdown, a reminder about tryout fees, or giving special information about the venue or local area. Any information that will eliminate confusion the day of the event should be shared. There are lots of great online resources to help map out a great email, such as this one. Manage expectations and ensure that parents feel in the know at all times.
2. Staff your event accordingly
Parents want to feel as though things are always organized and in control. The element of control adds professionalism to an event, and parents will be more confident in the results.
Take a look at the process and flow, and ensure that volunteers or staff is placed accordingly. Be systematic in the approach. Both the administrative details and the evaluation itself must be taken into consideration. The more knowledgable people that are helping to keep parents informed, the more confident and comfortable they will become.
3. Ensure that your evaluators are credible and unbiased
An athletic evaluation needs to be completely unbiased. An organization will lose credibility very quickly if it is found that a relative or friend of a players family sits on the evaluation panel. There are many organizations or groups that can be hired to complete the evaluations to avoid this problem all together. If volunteers are being used, ensure that any biased opinions are removed.
Parents will be a lot less likely to question evaluation data and results if they are confident that all scores submitted are unbiased.
4. Run an organized tryout
It is very important that a tryout looks organized to all spectators. Better yet, if the variety of drills and metrics being tested can be easily seen, confidence will be instilled in the process. From start to finish, players should be kept busy and organized.
5. Communicate final results with parents
All too often, parents leave an evaluation or tryout with no information on why teams were formed the way that they were, or how the decision process was made. A good evaluation should have tangible results that can be shared with families. This information should showcase what went well at an evaluation and also what needs to be worked on.
These documents should also be presented in a professional matter, ideally a printed report. Hand scratched notes will not allow you to make a valid explanation about team placements or skills to work on throughout the season.
SkillShark offers an affordable solution that will allow you to communicate with parents with an easy reporting system. The metrics are customizable, the process is digital on tablets, mobile devices or computers, and the reports are generated immediately. Getting started in easy and free! To up your professional game (for only $3/player!) click here.
Ultimately, parents want to know that their athletes are given a fair shot to make a particular team. With advanced communication, proper volunteers and staff, unbiased evaluators, an organized on surface event, and professional feedback, coaches can set their tryouts up to be successful and mitigate any gaps.
Ready to see how SkillShark can help bridge the gap for your next evaluation? We are happy to help!
See you next time!